PAYE: Due 15th of following month | VAT: Due 15th of following month WHT: Due 15th of following month | Corporation Tax: Due 6 months after year end Local Service Tax: UGX 9,000/month per employee
File Tax Return
Financial Statements
Profit & Loss Statement
Balance Sheet Summary
Cash Flow Summary
How to Use — Finance & Accounts
A guide to using this module effectively. Click any section to expand.
📒General Ledger▼
Go to Ledger to record all income and expense transactions.
Click + Add Entry and fill in: date, description, category, amount (debit or credit), department, and reference number.
Use the search and date filters to find specific transactions.
Export the ledger to CSV for monthly reconciliation with the bank statement.
Tip: Every transaction should have a matching purchase order or invoice reference for audit trail compliance.
🧾Invoices▼
Go to Invoices to view all customer and supplier invoices.
Click + New Invoice to create an invoice — fill vendor/buyer, description, amount, due date.
Mark invoices as Paid once payment is confirmed.
Filter by Overdue to see which invoices need immediate follow-up.
Secondary approval for invoices over UGX 5,000,000 must be authorised by Kubariho Venture (Project Manager) and Nelson Tugume (CEO).
Tip: All export-related invoices must include the destination country and shipping reference for customs compliance.
📋Budget Management▼
Go to Budgets to view departmental budget allocations.
Click on a department to see its allocated amount vs actual spend (burn rate).
Click Amend Budget to request a budget change — requires CEO authorisation.
Departments over 80% utilisation are flagged in red — escalate to management immediately.
Tip: Budget amendments require written justification and are subject to board approval for amounts over UGX 50M.
📊Reports▼
Go to Reports to generate financial summaries.
Select a report type: Monthly P&L, Expense Summary, Payroll Summary, or Budget Burn Report.
Click Generate Report — it compiles data from ledger, invoices, and payroll.
Print or export to PDF for management presentation.
Tip: Monthly financial reports should be submitted to the CEO and Project Manager by the 5th of each month.
